Payouts & accounting

Reliable payout operations require clear states, approval controls, and reconciliation discipline.

Payout Models

• Automated provider payouts.
• Manual payout batches.
• Hybrid model by affiliate risk or verification status.

Payout Policy Configuration

• Minimum payout threshold.
• Payout cadence (weekly, biweekly, monthly).
• Pending hold duration before approval.
• Manual review rules for high-value payouts.

Financial State Model

• Pending: provisional liability.
• Approved: payout-ready liability.
• Paid: settled liability.

Monthly Reconciliation Workflow

1. Export payout and transaction records.
2. Match affiliate and order identifiers to source system statements.
3. Apply refunds, chargebacks, and manual adjustments.
4. Finalize payout status and archive reports.

Controls and Auditability

• Limit payout approval permissions.
• Require reason codes for manual adjustments.
• Keep immutable timestamped logs.
• Separate approval and execution where possible.

Tax and Compliance Reminder

• Collect required tax and identity details before payout.
• Maintain records based on regional obligations.
• Consult financial and legal advisors for local requirements.